Missouri
Retirement Report - Old Format Setup ProceduresThe instructions below are for generating the Missouri Retirement Report prior to January 1, 2014.
Note: Complete the Missouri Retirement Report - Old Format Setup Procedures for each employee who earned retirement before completing the steps listed below to generate the Missouri Retirement Report - Old Format.
Missouri
Retirement Report - Old Format Setup Procedures
From the Payroll screen, select the Government Reporting menu and then Missouri Retirement Report.
At the Missouri Retirement Report screen, select the Options menu and then Missouri Retirement Report - Old Format.
At the Missouri Retirement Report - Old Format screen, click the Report Options tab and complete the information.
Enter the month for which to generate the report in the Ending Month field. Use the mm/yyyy format or click the down-arrow button to select the desired date. The default of the most recent (greatest) month used as the Processing Month in Payroll will appear, but can be changed.
Enter the 3-digit number for your school district in the District Number field.
Enter the 4-digit year of the ending fiscal year date for the month for which the report is being generated in the Fiscal Year End field. The default ending fiscal year for the specified month in the Ending Month field will appear, but can be changed.
Click the down-arrow button for the Position Code field to select the correct referenced custom field defined in the Employee File to track the position code for each employee.
Click the down-arrow button for the Months field to select the correct numeric custom field defined in the Employee File to track the number of months worked if different than the default.
Enter the number of months the majority of the employees are hired to serve in the Default field located to the right of the Months field. This is the number of months the employees will actually work and not the number of payments the employees will receive.
Click the down-arrow button for the Part Time field to select the correct referenced custom field defined in the Employee File to track if the employee only works part time.
Note: If the custom field is blank for an employee, then N for No will default for Part Time.
Click the down-arrow button for the Plan Code field to select the correct referenced custom field defined in the Employee File to track the retirement system plan code for applicable employees.
Select the Final Report field if this is the last report for the year. A checkmark will appear in the box if the field is selected.
Click the Save button.
Click the Pay Groups tab to select the pay groups to include on the retirement report.
Note: The pay groups defined (within the Pay Group File) to be included on the Missouri Retirement Report - Old Format are selected by default, but can be changed if needed; if changes are made here, the changes will also be reflected in the Pay Group File.
To select a pay group, click the box under the Selected column to the left of the pay group ID. A checkmark will appear in the box if the pay group is selected.
To select all of the pay groups, click the Select All button located above the Pay Groups List.
Click the Save button.
Click the Deductions tab to select which deductions are set up for the various retirement options.
Tip: To lock a column in place so that it does not move while scrolling the information in the grid, click the pushpin located to the right of the desired column heading. Once the pushpin has been selected for a column, the pushpin will appear vertical to indicate the column is locked, and the locked column will move to the left and appear in front of all unlocked columns. To unlock a column, click the pushpin again; the pushpin will appear horizontal to indicate a column is unlocked. If the screen is closed and re-opened, or the Save button is clicked, the settings for the pushpins will go back to the defaults.
For each retirement deduction, enter which share (Employee, Employer, or Both) of the deduction to include on the report in the field under the column for the appropriate category (PSRS - Withheld, PEER - Withheld, Career Ladder - Withheld, and Board Paid Health), or click the down-arrow button in the field under the appropriate category to select the correct one.
Note: Complete the Board Paid Health field (column) for the health insurance deduction (if any) that is set up to calculate retirement on the amount paid by the board (specify Employer share).
Click the Save button.
The retirement report can then be generated to paper or a file (or both).
Printing to Paper:
From the Missouri Retirement Report - Old Format screen, select the Reports menu and then select the desired report: MO Annual Base Report, MO Career Ladder Report, and MO Monthly EMERS Report.
Tip: The MO Monthly EMERS Report contains the information to be submitted to the Retirement Office for the monthly contributions, while the other reports are optional and can be printed as needed.
Note: On the MO Monthly EMERS Report, a Y will print under the Final Pay column for an employee who has a Termination Date entered on the Employment screen and has Deceased, Retired, or Terminated in the Employee Status field on the Name and Address screen in the Employee File.
Creating a File:
Complete the Create Report File option by selecting the appropriate option: Create Annual Base File, Create Career Ladder File, or Create Monthly EMERS File.
After the retirement report is printed and the file created, click the X in the upper right-hand corner to close the screen.
