From the General Ledger screen, select the Maintenance menu and then Direct Deposit Banks.
Note: If desired, to access the Direct Deposit Banks File from Accounts Payable or Payroll, select the Options menu from the Accounts Payable or Payroll screen, Direct Deposit Options, and then Direct Deposit Banks.
At the Direct Deposit Banks screen, click the New Record button.
Note: For any field equipped with the repeat function, click the Repeat button or press the Ctrl+R keys to repeat the previous entry for the specified field. The repeat function is only available after your initial entry.
Enter a unique ID for the direct deposit bank in the Direct Deposit Bank ID field. The ID can be alphanumeric and up to 10 characters long (no spaces).
Note: To have the system automatically assign the ID using the first 10 characters (letters and numbers only) of the description, leave the ID field blank; once the record is saved, the ID will be assigned.
Enter the name of the bank in the Direct Deposit Bank Description field. The name can be up to 40 characters long.
Enter the bank’s unique 9-digit routing number (without dashes or spaces) assigned by the American Bankers Association in the ABA Routing Number field.
If desired, to write a check during a Payroll check cycle for the total amount of the direct deposit transactions for the particular bank, enter the ID of the payee for which to issue the check in the Direct Deposit Payee ID (not generally used) field. If the ID is not known, click the down-arrow button to select the correct one, or press the Ctrl+F keys to access the search feature. Leave this field blank to only include the direct deposit transactions for the particular bank on the direct deposit file and not write a check to the bank. Typically, this field is only completed by school districts that are not set up for direct deposit with their bank (do not want the money transferred electronically, but rather want to write checks to take to each specified bank to have deposited into the employees' accounts).
Note: This field is only applicable for direct deposit transactions in Payroll and is not used for direct deposit transactions in Accounts Payable.
Click the Save button.