From the Fixed Asset Inventory screen, select the Maintenance menu and then Rooms.
Click the New Record button.
Note: For any field equipped with the repeat function, click the Repeat button or press the Ctrl+R keys to repeat the previous entry for the specified field. The repeat function is only available after your initial entry.
Enter a unique ID for the room in the Room ID field. The ID can be alphanumeric and up to 10 characters long (no spaces).
Note: To have the system automatically assign the ID using the first 10 characters (letters and numbers only) of the description, leave the ID field blank; once the record is saved, the ID will be assigned.
Enter the ID of the building for which the room is located in the Building ID field. If the ID is not known, click the down-arrow button to select the correct one, or press the Ctrl+F keys to access the search feature.
The ID of the site to which the specified building is tied appears in the Site ID field and cannot be changed.
Enter a description for the room in the Room Description field. The description can be up to 40 characters long.
If your organization has licensed the Web Link module, the Active Users List will appear on the bottom of the screen for use with taking an inventory of the assets in each room using Web Link. If applicable, the active users (employees) responsible for completing the inventory for the room will appear in the Active Users List and cannot be changed from this screen. To edit the users assigned to the room, refer to Step 2 on the Room Inventory Setup and Completion Checklist.
Click the Save button.