Steps
to Recall a Leave RequestNote: In order for the Leave Request Inquiry option to be available in Web Link, a user must be defined with rights to enter leave requests and have the Employee ID field completed (within the User Security option in the School Accounting System).
Select the Employee Information menu, Leaves, and then Leave Request Inquiry.
At the Leave Request Inquiry screen, enter the ID of the employee for which to complete the inquiry in the Employee ID field, or click the Search button to select the correct one (if applicable). Only the employee tied to the user currently logged in, or the employees for whom the user has rights to enter leave requests or rights to approve leave requests if applicable, can be entered here. The employee tied to the user currently logged in will appear as the default, and can only be changed if the user has rights to enter or approve leave requests for others.
To view the leave requests for only one leave for the employee, enter the ID of the leave to view in the Leave ID field. If the ID is not known, click the down-arrow button to select the correct one. Only the leaves for which leave requests have been entered for the employee can be specified here. Leave the field blank to view the leave requests for all leaves (including FMLA leave requests not tied to a leave, if applicable) for the employee.
The leave requests for only the selected employee (and leave, if applicable) appear in the Leave Requests List, and also on the calendar located on the bottom of the screen. The leave requests are listed within the Leave Requests List in order by Start Date, with the most recent ones at the top, and the status for each leave request (Approved, Pending, Unsubmitted, Rejected, Cancelled, or Recalled) displays in the Status column. The FMLA leave requests will appear with the other leave requests, but will have the FMLA Reason column completed in the Leave Requests List and FMLA included as the description in the calendar. The leave requests (and FMLA leave requests, if applicable) for the specified number of past years and forward as designated in the Leave Request Options in the School Accounting System display on the calendar.
Note: Approved leave requests (and FMLA leave requests, if applicable) appear on the calendar in solid yellow, while the pending, unsubmitted, rejected, or recalled leave requests appear in blue hashed lines. Cancelled leave requests do not show on the calendar, but are included in the Leave Requests List. The events added within the Manage Calendar option (in the School Accounting System) display using their designated colors.
Tip: The calendar automatically displays for the current month. Click once on a leave request in the Leave Requests List to display the calendar for that Start Date. If desired, use the navigation buttons located in the top left corner of the calendar to toggle to a different month, or click the Today button to view today's date in the calendar. To change how the calendar is viewed (by month, week, or day), click the Month, Week, or Day button located in the top right corner of the calendar; by default, the Month button is selected. If desired, click the Download PDF Calendar button to download and print the calendar using the format currently displayed (by day, week, or month).
To view additional details for a particular leave request, click the View link located to the left of the desired leave request in the Leave Requests List, or click once on the desired item in the calendar.
The detailed information for the selected leave request will appear in the Leave Request Inquiry Detail screen (or Leave Request Inquiry Detail - FMLA screen, if applicable), and cannot be changed.
If desired, click the Recall button to recall the leave request. Only the employee for whom the leave request was made can recall a leave request.
Note: The Recall button is only enabled if the leave request is for the employee tied to the user currently logged into the system and if the leave request has a status of Pending or Approved.
Steps
to Recall a Leave Request
When finished viewing the detailed information, click the Cancel button to close the Leave Request Inquiry Detail screen (or Leave Request Inquiry Detail - FMLA screen, if applicable).