Note: Only the employee for whom the leave request was made can cancel or delete a rejected leave request through the Leave Request Entry option (or the Leave Request Entry - FMLA option, if applicable) following the steps below. Cancelling a rejected leave request will: 1) remove the amount from the Unsubmitted Entries total (appears when entering leave requests) and the Unsubmitted total (appears on the Leaves screen in the Employee File in Payroll) for the applicable leave for the employee, 2) prevent the rejected leave request from displaying in the Leave Request Entry option (or the Leave Request Entry - FMLA option, if applicable) when searching, and 3) keep the history of the leave request in the system as an audit trail for its entry, rejection, and cancellation. Deleting a rejected leave request will: 1) remove the amount from the Unsubmitted Entries total (appears when entering leave requests) and the Unsubmitted total (appears on the Leaves screen in the Employee File in Payroll) for the applicable leave for the employee, and 2) completely remove (delete) the leave request from the system (will not be any history of the leave request being entered and rejected).
Tip: Rejected leave requests can also be cancelled from within the Cancel/Remove Unprocessed Leave Requests/Substitutes option in the School Accounting System (by any user with the applicable rights to the option), if needed.
Select the Employee Information menu, Leaves, and then Leave Request Entry (or Leave Request Entry - FMLA, if applicable).
If there are any unsubmitted leave requests previously entered and saved by the current user (or rejected or recalled leave requests not yet cancelled or deleted; or also any unsubmitted leave requests entered and saved for the current user by a different user with rights), the Leave Request Search screen will appear. Select the rejected leave request to cancel or delete by double-clicking on the entry or clicking on the entry once and then clicking the Select button. If there are not any unsubmitted leave requests (or rejected or recalled leave requests not yet cancelled or deleted), the Leave Request Entry screen will appear immediately in order to enter a new leave request entry.
Tip: If needed, from the Leave Request Entry screen, select the leave request to cancel or delete by clicking the Find button, changing the filters if needed, clicking once on the desired leave request, and then clicking the Select button.
To cancel the rejected leave request, complete the following:
Select the Cancelled field. A checkmark will appear in the box if the field is selected.
Click the Save button.
Note: If the date entered in the End Date field is more than 30 days from the date entered in the Start Date field, a message will appear stating the dates are more than 30 days apart; click OK.
A message will appear stating the leave request had been saved; click OK.
To delete the rejected leave request, complete the following:
Click the Delete button.
When prompted to delete the record, click OK.