Journal Codes

Journal Codes are used to allow tracking of specific types of transactions.  Every transaction posts to the General Ledger module with a journal code.  Reports can be generated for specific journals in order to view particular transactions.  The reports include a two-character journal code and the line item detail for each entry (transaction).

Below are the journals and journal codes used in the School Accounting System.  After each journal and journal code is a brief description for what each is used for within the system.

 

Journal

Journal Code

Description

Accounts Payable Entries

AP

Active invoices (outstanding)

Budget Entries

BE

Budget entries posted in General Ledger

Cash Disbursements Journal

CD

Updated Accounts Payable checks

Cash Receipts Journal

CR

Cash receipts from General Ledger

Fixed Asset Journal

FA

Entries from Fixed Asset Inventory

General Journal

GJ

Manual journal entries in General Ledger

Purchase Order Entries

PO

Active purchase orders (outstanding)

Payroll Journal

PR

Updated Payroll checks

Purchase Journal

PJ

Entries from Warehouse

Requisition Entries

REQ

Submitted requisitions (approved and unapproved)

Sales Journal

SJ

Entries from Accounts Receivable