Journal Codes are used to allow tracking of specific types of transactions. Every transaction posts to the General Ledger module with a journal code. Reports can be generated for specific journals in order to view particular transactions. The reports include a two-character journal code and the line item detail for each entry (transaction).
Below are the journals and journal codes used in the School Accounting System. After each journal and journal code is a brief description for what each is used for within the system.
|
Journal |
Journal Code |
Description |
|
Accounts Payable Entries |
AP |
Active invoices (outstanding) |
|
Budget Entries |
BE |
Budget entries posted in General Ledger |
|
Cash Disbursements Journal |
CD |
Updated Accounts Payable checks |
|
Cash Receipts Journal |
CR |
Cash receipts from General Ledger |
|
Fixed Asset Journal |
FA |
Entries from Fixed Asset Inventory |
|
General Journal |
GJ |
Manual journal entries in General Ledger |
|
Purchase Order Entries |
PO |
Active purchase orders (outstanding) |
|
Payroll Journal |
PR |
Updated Payroll checks |
|
Purchase Journal |
PJ |
Entries from Warehouse |
|
Requisition Entries |
REQ |
Submitted requisitions (approved and unapproved) |
|
Sales Journal |
SJ |
Entries from Accounts Receivable |