Iowa
BEDS Report Completion ChecklistNote: The instructions below are for completing the Import BEDS Report option for use with the Iowa BEDS Report option in Payroll. When completing the Import BEDS Report option, all information previously generated and/or entered within the Iowa BEDS Report option will be deleted, if applicable.
From the Payroll screen, select the Government Reporting menu and then Iowa BEDS Report.
At the Iowa BEDS Report screen, select the Options menu and Import BEDS Report.
When prompted, click Yes to continue the import.
At the Open screen, select the correct path (drive and folders) for the location of the file to import from the list that appears. Once the path is specified, select the desired file and click the Open button.
Note: The file that is imported must be in the correct BEDS Report File Layout as defined by the state.
If the file to be imported contains an employee that is not in the Employee File, a screen will appear prompting to select which employee is the correct one to use for importing that demographic record (the first and last name for the employee from the file to be imported will display in the title bar of the screen that appears); double-click the appropriate employee from the Employe File to import the data for the employee, or if desired, click the X in the upper right-hand corner of the screen to not import that demographic record.
If desired, the imported data for the applicable demographic record fields (Primary School, Folder, Years of Service, Total Experience, and/or Highest Degree) can be transferred to the appropriate fields in the Employee File for future use by completing the Transfer Data to Employees option.