Note: If a payee has been paid or is tied to a deduction or tax, the system will not allow it to be deleted; however, a payee that will no longer be used can be made inactive by removing the checkmark for the Active field within the Payee File. If a payee was defined only with an Entity Role of Payee, it will be completely deleted from the system with this process; however, if the payee had multiple Entity Roles, the ID will remain valid for the other applicable areas and just the Entity Role of Payee will be deleted.
From the Payroll screen, select the Maintenance menu and then Payees.
Note: If a calculate payroll batch has been created and not yet updated, a message will appear stating a payroll is in progress and the changes may not take effect until the batch is recalculated; click OK.
At the Payees screen, enter the ID of the payee to delete in the Payee ID field. If the ID is not known, click the down-arrow button or the Find button to select the correct one.
Note: If the specified payee is included in a calculate payroll batch that has not been updated, a warning will appear in the status bar stating a payroll is in progress for the payee; the payee cannot be deleted.
Once the payee to delete is displayed on the screen, click the Delete button; when prompted to delete the record, click Yes.