The instructions below are for Nebraska school districts to generate the new format of the annual report starting with fiscal year 2018-2019 and for Nebraska Educational Service Units (ESUs) to generate the new format of the annual report starting with fiscal year 2019-2020.
1. From the General Ledger screen, select the Government Reporting menu and then Nebraska Annual Report - New Format.
2. Enter the ending date of the fiscal year for which to generate the annual report file in the Fiscal Year End field. Use the mm/dd/yyyy format or click the down-arrow button to select the desired date.
3. Enter the number of the county for your school district or organization (up to 2 digits) in the County Number field.
4. Enter the number for your school district or organization (up to 4 digits) in the District Number field.
5. If your organization is an Educational Service Unit, select the Educational Service Unit (ESU) field. A checkmark will appear in the box if the field is selected.
Note: If the Educational Service Unit (ESU) field is selected, then the Building piece in expenditure account numbers will be zero filled, and any account numbers that are identical once the Building piece is zero filled will be combined together.
6. Each of the funds defined by the state that are reported on the annual report appear in the Funds List. The fund number, description, and which reports the funds are included for are listed for each fund. For each of the funds, enter the actual fund number being used to track the specified fund under the Actual Fund column, or click the down-arrow button to select the correct one. Up to 30 different fund numbers can be entered for a fund. If more than one fund number is entered in the Actual Fund columns, the funds will be combined together and included under the one number on the report. For example, Fund 10 may be used to track specific information, but on the annual report, this fund should be combined with Fund 01; therefore, under the Actual Fund columns for Fund 01, enter both 01 and 10.
Note: Only the revenue and expenditure account numbers (both active and inactive account numbers) in funds specified here that have a balance in the particular fiscal year will be included on the report file; those account numbers with zero balances will not be included, even if there was activity in the particular fiscal year.
7. Click the Save button.
8. Click the Execute button to generate and create the report file.
9. At the Create Report File screen, select the desired path (drive and folders) for where to create the file and click the Save button. The system will default to the location that was last specified.
Note: Do not change the name of the file.
10. A message will appear in the status bar of the annual report screen to show that the report was generated (file created).
11. Submit the annual report file to the state following their instructions.
12. Click the X in the upper right-hand corner to close the annual report screen.