The instructions below are for generating the new format of the annual report for the fiscal years of 2018-2019 and after. Refer to the Missouri Annual Report - Old Format topic for instructions for generating the old format of the annual report for fiscal years 2017-2018 and prior.
1. From the General Ledger screen, select the Government Reporting menu and then Missouri Annual Report.
Generating the Annual Report:
2. Enter the ending date of the fiscal year for which to generate the annual report in the Fiscal Year End field. Use the mm/dd/yyyy format or click the down-arrow button to select the desired date.
Tip: The date and time when the report was last generated (executed) for the specified fiscal year displays to the right of the Fiscal Year End field.
3. In the Report Format Year field, the corresponding year appears for the specified fiscal year (from the Fiscal Year End field) as the report format to use when generating the report, and cannot be changed.
Note: If the report format for the specified fiscal year is not yet available, the most recent year displays, and then when generating the report, a prompt will appear asking to generate the report with the old format.
4. Enter the 6-digit number for your school district in the County/District Code field.
5. Each of the funds defined by the state that are reported on the annual report appear in the Funds List. The fund number and description are listed for each fund. For each of the funds, enter the actual fund number being used to track the specified fund under the Actual Fund column, or click the down-arrow button to select the correct one. Up to 30 different fund numbers can be entered for a fund. If more than one fund number is entered in the Actual Fund columns, the funds will be combined together and included under the one number on the report. For example, Fund 60 may be used to track specific information, but on the annual report, this fund should be combined with Fund 10; therefore, under the Actual Fund columns for Fund 10, enter both 10 and 60.
Note: Only the revenue and expenditure account numbers (both active and inactive account numbers) in funds specified here that have a balance in the particular fiscal year will be included on the report file; those account numbers with zero balances will not be included, even if there was activity in the particular fiscal year. Additionally, only the following pieces for each account type will be included in the file: revenue accounts (type 8)—fund (first digit only), revenue object, and location (only if the revenue object code is required by the state to be reported at the building level); and expenditure accounts (type 9)—fund (first digit only), function, expenditure object, location (only if the function code is required to be reported at the building level), source of funds, and project (only if using project codes assigned by the state). Any other pieces will be dropped from the account numbers, and if applicable, any duplicate account numbers (and their amounts) will then be combined.
6. Click the Save button.
7. Click the Execute button to generate the annual report with the specified information.
Note: If the report format for the corresponding fiscal year is not yet available, a prompt will appear asking to generate the report with the old format; click OK to continue generating the report using the most recent year's format, and then once the new format is released, the report will need to be regenerated.
8. At the Create Report File screen, select the desired path (drive and folders) for where to create the file and click the Save button. The system will default to the location that was last specified.
Note: Do not change the name of the file.
9. A message will appear in the status bar of the annual report screen to show that the report was generated (file created).
10. The annual report information can be accessed anytime during the year.
11. Click the X in the upper right-hand corner to close the annual report screen.