Steps to Generate Employee
W2sThe Employee W2s option in Payroll is used to generate and print the W2 Forms for employees at the end of the calendar year. With the Employee W2s option, W2s can be printed using a laser printer and one of the following formats: 1) two on a page preprinted forms; 2) two on a page plain paper or blank forms (those with perforations and backer information only); 3) four on a page preprinted forms; 4) four on a page plain paper or blank forms (those with perforations and backer information only); 5) pressure seal preprinted forms; or 6) pressure seal blank forms. If printing W2s on plain paper or blank forms, the system will print the image (boxes) on each of the W2s along with the employee information, and if printing on plain paper, the system can also print the recipient instructions.
Within the Employee W2s option, the W2s can be emailed to the employees, if desired, and an electronic file can be created to submit the W2 information to the federal and state government (if applicable).
Note: When completing the end of calendar year process, be sure to follow the checklist to ensure all steps are completed.
Steps to Generate Employee
W2s
Steps
to Regenerate Employee W2s
Steps
to Create the W2 Electronic File
