Affordable Care Act (ACA) Hours Tracking

The Affordable Care Act (ACA) Hours Tracking option in Payroll is used to view hours worked for new and ongoing employees in order to determine if the employees are considered full time (or trending towards full time) and then must be offered health insurance. Within the Affordable Care Act (ACA) Hours Tracking option, the measurement, administrative, and stability periods are defined for ongoing and new employees. Additional information for tracking hours for employees for use with the Affordable Care Act (ACA) Hours Tracking option appears on the ACA Hours screen in the Employee File and then is reflected within this option.

There are five tabs (screens) within the Affordable Care Act (ACA) Hours Tracking option. The Report Options screen is where the settings for the measurement, administrative, and stability periods are defined, and the periods are created each year. The Hours Tracking screen is used throughout and at the end of the measurement period to view the hours worked for the ongoing employees and shows if they are considered full time or trending towards full time. The New Hires screen shows similar information as on the Hours Tracking screen but for new employees, and can also be used to quickly view new employees who are currently in their administrative period. The Service Break Calculations screen is used to determine if employees have a difference in the number of service break weeks defined on the ACA Hours screen in the Employee File and the number of weeks the system calculates for service breaks in a measurement period (based on the payroll earnings records with hours worked greater than 0 in posted and unposted payroll calculation batches), and if applicable, update the weeks for selected employees. The Adjustments screen is used to update the fields utilized with tracking hours worked for unit and contract employees, change the dates or calculate the hours worked for posted pay period entries and employee absences, and change the dates or calculate the hours worked for contract employees in posted payroll calculation batches, if needed.

Affordable Care Act (ACA) Hours Tracking Completion Checklist