Steps
to Generate and Validate 1095-C FormsThe Affordable Care Act (ACA) C Forms option in Payroll is used to generate, print, and submit the 1095-C forms for employees and the 1094-C form at the end of the calendar year. The Affordable Care Act (ACA) C Forms option is only enabled if a calendar year is defined within the Affordable Care Act (ACA) Reporting Setup option with the Large Employer (or Small Employer Treated as Large) field selected.
With the Affordable Care Act (ACA) C Forms option, the 1095-C forms can be printed using a laser printer and one of the following formats: 1) landscape on plain paper or blank forms (those with perforations and backer information only); 2 ) portrait on plain paper or blank forms (those with perforations and backer information only); or 3) pressure seal blank forms. If printing 1095-C forms on plain paper or blank forms, the system will print the image (boxes) on each of the 1095-C forms along with the employee information, and if printing on plain paper, the system can also print the recipient instructions. The 1094-C form can be printed on plain copy paper. Do not purchase pre-printed 1095-C or 1094-C forms with the image (boxes) already printed on them.
Within the Affordable Care Act (ACA) C Forms option, the 1095-C forms can be emailed to the employees, if desired, and the 1094-C and 1095-C forms can be submitted electronically to the federal government.
Note: When completing the end of calendar year process, be sure to follow the checklist to ensure all steps are completed.
Steps
to Generate and Validate 1095-C Forms
Steps
to Prepare, Validate, and Print 1094-C Form
Steps
to Submit 1094-C and 1095-C Forms Electronically
Steps
to Submit Corrected 1094-C and 1095-C Forms Electronically
