Submitting Corrected 1094-C and 1095-C Forms Electronically

Note:  The instructions below are for submitting corrected Affordable Care Act (ACA) 1094-C and 1095-C forms electronically (transmitting corrections for prior submissions).  To submit a corrected file because an employee was missed from the initial submission, repeat the steps to submit the 1094-C and 1095-C forms electronically; when completing those steps a second or subsequent time for a particular calendar year, only the employees not previously submitted will appear.

Steps to Submit 1094-C and 1095-C Forms Electronically

Tip:  Only one submission file for the 1094-C and 1095-C forms can be pending (processing) with the Internal Revenue Service (IRS) at a time.  

Note:  The Affordable Care Act (ACA) C Forms option is only enabled if a calendar year is defined within the Affordable Care Act (ACA) Reporting Setup option with the Large Employer (or Small Employer Treated as Large) field selected.

Tip:  Only the 1094-C files sent as authoritative transmittals appear in the IRS Submissions List after processing; the 1094-C files sent as non-authoritative transmittals do not appear after processing.

Note:  If the Selected column is unselected and disabled for an employee, the employee was included in a later submission and cannot be resubmitted for the currently selected file; refer to the Last Submission Date/Time and Last Submission File ID fields (columns) for the submission in which the employee can be resubmitted for corrections if needed.

Note:  After clicking the button, the system checks the 1095s for errors before transmitting the information to the IRS.  If there are errors, a screen will appear listing the employees with errors on the 1095s first (if applicable), and then a screen will appear listing a description of the errors for the 1094; the errors must be resolved before the information can be submitted.  If applicable, fix the errors and then repeat the steps above in order to submit the information.

Tip:  The system sends the 1095-C forms for the applicable employees, along with the 1094-C form, to the IRS.  The first submission for a calendar year is always sent with the 1094-C form completed as an authoritative transmittal.  If submitting a second or subsequent file for a calendar year because an employee was missed from the initial submission, the system sends the 1094-C form completed as a non-authoritative transmittal with the additional submission, and then also automatically sends a second 1094-C form as a correction to the prior authoritative transmittal (with the correct total reflected in Line 20 of Part II).  If submitting a second or subsequent file containing corrections for 1095s from a prior submission for the same calendar year, the system sends only one 1094-C form completed as a non-authoritative transmittal with the additional submission; if corrections are also needed for the prior authoritative transmittal, a corrected 1094-C must be manually submitted by selecting and resubmitting the most recent 1094 file submission in the IRS Submissions List.  An authoritative transmittal signifies the summary information for the employer is included; therefore Parts I, II, III, and IV are completed on the 1094-C form for an authoritative transmittal, while a non-authoritative transmittal only has Part I completed.

Tip:  If the submitted employees are viewed on the Employee 1095-Cs tab (by specifying Submitted in the View Option field), an employee that was resubmitted will be listed multiple times, once for each file submission.

Note:  The processing time for the submission may take anywhere from up to several hours to seven days.  In order to see a new alert, the Payroll screen must be refreshed by closing the screen and then re-opening it, or clicking the Refresh Screen icon in the lower right-hand corner of the Payroll screen.

Tip:  If desired, view the tutorial below demonstrating submitting corrected ACA 1094-C and 1095-C forms electronically.  In order to view the tutorial, you must have an active Internet connection, along with a sound card and speakers installed on your computer.

 Submitting Corrected ACA 1094-C and 1095-C Forms Electronically Tutorial