From the Accounts Payable screen, select the Requisitions menu and then Cancel Outstanding/Rejected Requisitions.
The Cancel Outstanding/Rejected Requisitions screen will appear listing all outstanding requisitions (those that have been approved but are not yet converted to purchase orders) and rejected requisitions (those that were rejected but not yet cancelled or deleted). For each outstanding or rejected requisition, the expected date, vendor ID, vendor name, requisition number, whether the requisition has documents previously uploaded, whether the requisition was rejected, total amount, and description display.
If desired, to view only requisitions with particular expected dates, enter the range of dates in the From and To fields. Use the mm/dd/yyyy format or click the down-arrow button to select the desired dates. Only the requisitions with an expected date within the specified date range will then appear.
If desired, enter a comment to track for cancelling the requisitions in the Comments field. The comment can be up to 1,000 characters long. Leave the field blank to default to a message of "Cancel Outstanding/Rejected Requisitions" as the comment.
Note: Once the requisitions are cancelled, this comment will be reflected in the Comments List for the applicable requisitions, along with the ID of the user who completed the Cancel Outstanding/Rejected Requisitions option and the date the requisitions were cancelled. If a comment was previously entered by the user, the previous comment will be appended with the information from this comment and the date will be updated to be the date the Cancel Outstanding/Rejected Requisitions option was completed.
Select the outstanding and/or rejected requisitions to cancel:
To select an individual requisition, click the box in the Selected column for the desired requisition. A checkmark will appear in the box if the requisition is selected.
To select all requisitions displayed on the screen, click the box in the Selected column for the Grand Total line. If selected, a checkmark will appear in the box for the Grand Total line and for all the requisitions on the screen.
To select all requisitions displayed for a particular expected date, click the box in the Selected column for the subtotal line for the desired date. If selected, a checkmark will appear in the box for the subtotal line for the particular date and for all the requisitions with that date.
Note: After a requisition has been selected, the amount of the selected requisition will be added to the necessary subtotal lines for the expected date and the Grand Total.
After all the desired requisitions have been selected, click the Execute button.
When prompted to continue cancelling the selected requisitions, click Yes.