Note: After submitting a leave request, notification emails for approval will be sent to the appropriate users as based on the approval path if designated to do so in the Email Manager option (in the School Accounting System). If there were notification email messages that did not go through, an error will be tracked in the Activity Log option (on the System Log tab) in the School Accounting System and an alert will appear on the main School Accounting System screen. If an email is rejected, the rejection notice will be sent to the appropriate address for the designated email address in the Email Manager option.
Submitting a Leave Request Immediately After Entering:
With the leave request to submit displayed on the Leave Request Entry screen (or the Leave Request Entry - FMLA screen, if applicable), click the Submit Current Leave Request button located at the bottom of the screen.
Note: If the leave for the entry has a negative balance (or the main leave has a negative balance, if applicable) and the Warn if Negative Balance field is selected in the Leave File in the School Accounting System for the leave, a message will appear; click OK to save and submit the entry with the negative balance, or click Cancel to not save and submit the entry in order to make changes. If the leave request for the employee matches another entry that was previously saved and/or posted for that particular leave with the specified start date, a message will appear prompting to save the entry; click OK to save the entry or click Cancel to not save the entry in order to make changes. If the date entered in the End Date field is more than 30 days from the date entered in the Start Date field, a message will appear stating the dates are more than 30 days apart; click OK.
A message will appear stating the leave request had been submitted; click OK.
Submitting a Saved Leave Request:
Select the Employee Information menu, Leaves, and then Leave Request Entry (or Leave Request Entry - FMLA, if applicable).
If there are any unsubmitted leave requests previously entered and saved by the current user (or rejected or recalled leave requests not yet cancelled or deleted; or also any unsubmitted leave requests entered and saved for the current user by a different user with rights), the Leave Request Search screen will appear. Select the desired leave request to submit by double-clicking on the entry or clicking on the entry once and then clicking the Select button. If there are not any unsubmitted leave requests (or rejected or recalled leave requests not yet cancelled or deleted), the Leave Request Entry screen will appear immediately in order to enter a new leave request entry.
Tip: If needed, from the Leave Request Entry screen, select the leave request to submit by clicking the Find button, changing the filters if needed, clicking once on the desired leave request, and then clicking the Select button.
Click the Submit Current Leave Request button located at the bottom of the screen.
Note: If the leave for the entry has a negative balance (or the main leave has a negative balance, if applicable) and the Warn if Negative Balance field is selected in the Leave File in the School Accounting System for the leave, a message will appear; click OK to save and submit the entry with the negative balance, or click Cancel to not save and submit the entry in order to make changes. If the leave request for the employee matches another entry that was previously saved and/or posted for that particular leave with the specified start date, a message will appear prompting to save the entry; click OK to save the entry or click Cancel to not save the entry in order to make changes. If the date entered in the End Date field is more than 30 days from the date entered in the Start Date field, a message will appear stating the dates are more than 30 days apart; click OK.
A message will appear stating the leave request had been submitted; click OK.
Repeat these steps until all the desired leave requests have been submitted.