Steps to Combine Detail LinesSelect the Data Entry menu and then Purchase Orders.
The Purchase Order Batch Search screen will appear.
Select the batch which contains the purchase order to correct by double-clicking on the batch description or clicking on the batch once and then clicking the Select button.
The Purchase Orders screen will appear for the selected purchase order batch.
Select the purchase order to edit by clicking the Find button for the PO Number field, changing the filters if needed, clicking once on the desired purchase order, and then clicking the Select button.
Make the desired changes to the purchase order.
To edit an existing line item on the purchase order, make the desired changes to the line.
To enter an additional line item on the purchase order, click the Add Rows button located at the top of the Detail Information List to add ten more lines, and then complete the necessary information for the line item. Any blank lines will automatically be removed (deleted) when the purchase order is saved.
To delete a line item from the purchase order, click the Delete link located to the right of the desired line; when prompted to delete the line item, click OK.
If the purchase order includes converted requisitions (from using the Select Requisitions option), complete the Combine Detail Lines option to merge multiple detail line items that are similar to be just one line on the purchase order, if desired.
If the total amount of the purchase order changed but the PO Amount field was not updated (and the Automatically Calculate Totals on Data Entry field in the Accounts Payable System File is not selected), click the Calculate button for the PO Amount field at this time to have the system automatically add up the total of all the detail line items and display the updated total.
After all the changes have been made, click the Save button.
A message will appear stating the purchase order was saved; click OK.