Select the Data Entry menu and then Purchase Orders.
Select the desired batch of purchase orders containing the purchase order with the detail lines to be combined by double-clicking on the batch description or clicking on the batch once and then clicking the Select button.
The Purchase Orders screen will appear for the purchase order batch.
Click the Find button for the PO Number field to select the purchase order with the detail lines to combine.
Click the Combine Detail Lines button.
The Combine Detail Lines screen will appear listing all the detail line items on the purchase order.
Select the detail lines to merge by clicking the box in the first column located to the left of each desired detail line item. A checkmark will appear in the box if the detail line item is selected. To select all the detail line items listed on the screen, click the box located in the first column at the top of the screen (to the left of the Primary column heading). If desired, change the filters to modify the lines displayed here.
Select the Primary field (column) for the detail line item from which to use the Detail Information (such as the account number and detail description) on the purchase order for the merged line. A checkmark will appear in the box under the Primary column if the field is selected.
Note: If the Primary field is not selected, the fields in the Detail Information for the merged line will use the defaults (if applicable) or will be blank, other than the Quantity field and the Amount field which will reflect the total amounts of the selected detail lines.
Click the Select button to combine the detail lines as specified.
Note: If the Primary field was not selected for one of the detail lines to be combined, a message will appear; click OK to continue combining the detail lines without having one designated as the primary, or click Cancel to return to the Combine Detail Lines screen in order to select one of the lines as the primary.
After all the desired changes have been made to the purchase order, click the Save button.