Signature Image
Setup TutorialFollow the steps below to have a signature that was scanned and saved as a file print on a check setup.
Tip: If desired, view the tutorial below demonstrating the signature image setup. In order to view the tutorial, you must have an active Internet connection, along with a sound card and speakers installed on your computer.
Signature Image
Setup Tutorial
Step 1: Obtain Signature
Obtain the signature from the authorized person on a blank sheet of paper.
Tip: Use a black, fine-tip marker when obtaining the signatures. Also, position the blank sheet of paper over your current check stock while signing to help visualize the line spacing.
Step 2: Scan Signature
Scan the signature (be sure to crop as needed so that only the signature is captured and not the entire sheet of paper) and save the image as a .gif file.
Note: The image can be saved in a secure location (path) on a computer or network or saved to a flash drive that is kept in a safe place when not in use.
Step 3: Complete Applicable Fields in Check Setup
Complete the Signature Image section within the appropriate Check Setup option for the desired Accounts Payable and/or Payroll check formats. Up to two signature files can be used for each check setup, with each signature file containing multiple signatures, if desired. Complete the Signature Image 1 fields for the first signature file and the Signature Image 2 fields for the second signature file, if applicable.
From the Accounts Payable screen, select the Maintenance menu and then Check Setup - Vendors, or from the Payroll screen, select the Maintenance menu and then Check Setup - Employees or Check Setup - Payees.
Enter the name of the check setup to edit in the Report Name field. If the name is not known, click the down-arrow button or the Find button to select the correct one.
Enter the distance in inches from the top edge of the check (edge of paper or perforation) to where the image should print in the Top field. The distance cannot be greater than 11 inches, but can be up to 5 digits long (including the decimal point) and will be rounded to 2 decimal places by the system if capable.
Enter the distance in inches from the left edge of the check (paper) to where the image should print in the Left field. The distance cannot be greater than 11 inches, but can be up to 5 digits long (including the decimal point) and will be rounded to 2 decimal places by the system if capable.
Enter the width of the image in inches in the Width field. The width cannot be greater than 11 inches, but can be up to 5 digits long (including the decimal point) and will be rounded to 2 decimal places by the system if capable.
Enter the height of the image in inches in the Height field. The height cannot be greater than 11 inches, but can be up to 5 digits long (including the decimal point) and will be rounded to 2 decimal places by the system if capable.
Enter the path (drive and folders) to the signature file in the Image Path field, or click the Search button to select the correct path and file. The path can be up to 150 characters in length.
Click the Save button.
Step 4: Print Checks with Signature
When printing the checks, be sure the signature image can be found at the designated location (specified in Steps 2 and 3 above); for example, if the image file is saved on a flash drive, be sure the flash drive is connected to the computer when printing checks. As the checks print, the saved signature image will automatically be included (printed) on the checks.