To adjust the usages for employee email addresses, select the Maintenance menu on the Payroll or Human Resources screen, and then Employees; or to adjust the usages for vendor email addresses, select the Maintenance menu on the Accounts Payable screen, and then Vendors.
Note: If desired, to access the Employee File from Negotiations (if applicable), select the Payroll menu from the Negotiations screen and then Employees.
Select the Options menu and then Adjust Email Addresses.
At the Adjust Email Addresses screen, enter the type of email address (Business, Personal, or Other) to update in the Email Address Type to Adjust field, or click the down-arrow button to select the correct one.
Enter the usage field for the email addresses (Direct Deposit, Tax Forms, and/or Other Communication fields) to update in the Usage to Adjust field, or click the down-arrow button to select the correct one.
Enter the type of adjustment (Add or Remove) to complete for the email addresses in the Adjust Option field, or click the down-arrow button to select the correct one. To add the specified usage for the email addresses for the selected employees or vendors, select Add. To remove the specified usage from the email addresses for the selected employees or vendors, select Remove.
Click the Display button to select the employees or vendors for which to adjust the email addresses.
If adjusting employee email addresses, all the active employees who have an email address entered for the specified type (Business, Personal, or Other) appear in the Employee Selection List. If completing an adjustment to add a usage, only the employees who do not have the particular usage field selected appear; otherwise, if completing an adjustment to remove a usage, only the employees who do have the particular usage field selected appear. Specify the employees for which to adjust the email addresses by clicking the box for the Selected column to the left of the desired employee. A checkmark will appear in the box if the employee is selected. To select all the employees listed on the screen, click the Select All button located above the Employee Selection List. If desired, change the filters to modify the employees displayed here.
If adjusting vendor email addresses, all the active vendors who have an email address entered for the specified type (Business, Personal, or Other) appear in the Vendor Selection List. If completing an adjustment to add a usage, only the vendors who do not have the particular usage field selected appear; otherwise, if completing an adjustment to remove a usage, only the vendors who do have the particular usage field selected appear. The email address and current usage selections display for each vendor. Specify the vendors for which to adjust the email addresses by clicking the box for the Selected column to the left of the desired vendor. A checkmark will appear in the box if the vendor is selected. To select all the vendors listed on the screen, click the Select All button located above the Vendor Selection List. If desired, change the filters to modify the vendors displayed here.
Click the Execute button.
A message will appear in the status bar at the bottom of the screen once the option is complete.