Payroll messages display after a payroll batch has been calculated. The messages are either informational messages or critical error messages. Informational messages are for informational purposes only, and typically, no further steps are required. Critical error messages indicate an error was found during the calculation, and all errors must be corrected before checks can be printed.
Below are examples of informational and critical error messages you may receive during a payroll calculation and a description indicating what the message means and possible resolutions to each error. If the resolution given does not correct the error message you received, contact Customer Support for further assistance.
Tip: If desired, generate the Payroll Options Report or the Payroll Messages report (accessed from the Check Cycle menu, Pre-Check Reports option) for a payroll batch to print a list of the payroll messages as shown on the screen.
# Total Employees Generated: # Female, # Male, # Unknown
The informational message indicates the number of female, male, unknown, and total employees calculated in the payroll batch.
The informational message indicates the number of records (entries) generated for payees.
Account Number ##### for Benefits Payable is Not in Chart of Accounts (with ##### being the applicable account number)
The error message indicates that the particular benefits payable account number is not defined in the Chart of Accounts File for the specified employee. To resolve this error, verify the benefits payable mask entered in the Benefits Payable field in the Payroll System File is correct. If the benefits payable mask is incorrect, then change it to the appropriate benefits payable mask and recalculate. Otherwise, if the benefits payable mask is correct, add the specified benefits payable account number to the Chart of Accounts File if it is a valid account number to use, and then recalculate; if the benefits payable account number is not a valid one to use, change the appropriate salary account number for the specified employee (on the Wages screen in the Employee File and in the data entry batch if a unit employee) and recalculate.
Account Number ##### for Deduction/Tax Expense Account is Not in Chart of Accounts (with ##### being the applicable account number)
The error message indicates that the specified expense account number for the deduction or tax and employee is not defined in the Chart of Accounts File. To correct this error, complete one of the following:
1) Add the expense account number to the Chart of Accounts File if it is a valid account number to use, and then recalculate.
2) If the expense account number is not correct, then: a) change the appropriate salary expense account number for the specified employee (on the Wages screen in the Employee File and in the data entry batch if a unit employee) and recalculate; or b) change the mask in the Expense Mask field for the specified deduction (in the Deduction File) or the tax (in the Tax File), and then recalculate.
3) If the specified deduction or tax should not be charged to the specified expense account number, change the cross references for the pay code that is associated with the designated account number for the employee (on the Wages screen in the Employee File and in the data entry batch if a unit employee) and then recalculate. For example, if the deduction or tax should not be applicable to a certain pay code, remove the cross reference for the deduction or tax on the Wages screen in the Employee for the applicable pay code and then recalculate.
Account Number ##### for Deduction/Tax Payable is Not in Chart of Accounts (with ##### being the applicable account number)
The error message indicates that the specified payables account number for the specified deduction or tax is not defined in the Chart of Accounts File for the applicable employee. To correct this error, complete one of the following:
1) Add the payables account number to the Chart of Accounts File if it is a valid account number to use, and then recalculate.
2) If the payables account number is not correct, then: a) change the mask in the Payables Mask field for the specified deduction (in the Deduction File) or tax (in the Tax File), and then recalculate; or b) if applicable, change the appropriate salary account number for the specified employee (on the Wages screen in the Employee File and in the data entry batch if a unit employee) and recalculate.
3) If the error is due to a Deductions Payable or Taxes Payable entry and the payables account number should not be included in the specified fund, edit the applicable deductions or taxes payable entries so that the specified fund is not used and then recalculate.
Account Number ##### for Salaries Payable is Not in Chart of Accounts (with ##### being the applicable account number)
The error message indicates that the particular salaries payable account number is not defined in the Chart of Accounts File for the specified employee. To resolve this error, verify the salaries payable mask entered in the Salaries Payable field in the Payroll System File is correct. If the salaries payable mask is incorrect, then change it to the appropriate salaries payable mask and recalculate. Otherwise, if the salaries payable mask is correct, add the specified salaries payable account number to the Chart of Accounts File if it is a valid account number to use, and then recalculate; if the salaries payable account number is not a valid one to use, change the appropriate salary account number for the specified employee (on the Wages screen in the Employee File and in the data entry batch if a unit employee) and recalculate.
Adjusted Due to Minimum Withholding Requirements
The informational message, which is only applicable for Nebraska State Income Tax, indicates an adjustment was made to withhold the minimum withholding set by the state tax commissioner of 50% of a single person with one exemption or a married person with two exemptions. This message will appear if the tax was adjusted as part of the payroll calculation for an employee, or if processing a deduction/tax adjustment for Nebraska State Income Tax for an employee (except for a deduction/tax adjustment that 'replaces' the employee amount).
Calendar Year Tax Limit Reached
The informational message indicates the Social Security tax for the employee has reached its limit for the calendar year as designated in the Tax File.
Cash Total Out of Balance with Payroll Checks by 123.45 - Correct Other Payroll Errors
The error message indicates the total amount of the checks, direct deposit stubs, and automatic payment stubs does not equal the cash total for the payroll calculation batch. More than likely, if this error message appears, there will also be other errors and once the other errors are corrected, this error will automatically be resolved.
Checking Account 3 Does Not Match Fund 10 Payroll Checking Account in Fund File
The error message indicates that the fund used for expensing the salaries and deductions (or taxes, if applicable) for the specified employee is set up in the Fund File with a different checking account for Payroll than what was entered for that pay code on the Wages screen in the Employee File or for the employee’s entry in the appropriate data entry batch. If the checking account number listed is not the correct number to use for the employee, locate the entry (in the appropriate data entry batch) or the pay code (in the Employee File) and change the number in the Checking Account field; then recalculate. Otherwise, if the checking account number was entered correctly within Payroll and is wrong in the Fund File in General Ledger, change the ID of the checking account in the Payroll Checking Account ID field in the Fund File for the designated fund and then recalculate.
Note: This message also appears, except just as an informational message, if the Override Checking Account ID field is completed on the Advanced Options tab (screen) in the Calculate Payroll option. If the Override Checking Account ID field is completed, continue with the check cycle as normal using the specified checking account as the override.
Deduction/Tax Adjustment Calculated
The informational message indicates an adjustment entered in the Deduction/Tax Adjustments option was calculated for the specified employee for the specified deduction or tax.
Deduction/Tax Adjustment for Expired or Inactive Employee Deduction (Employee Share)
The error message indicates that the deduction/tax adjustment made for the specified employee and deduction is not included in the payroll calculation because of one of the following reasons:
1) The deduction is invalid based on the Start and/or End Dates designated for the employee in the Employee File. To correct this error, verify the Start and/or End Dates are valid for the employee's share on the Deductions screen in the Employee File for the specified employee and deduction; then recalculate.
2) The deduction is set as inactive in the Deduction File. To correct this error, select the Active field for the deduction in the Deduction File (and verify the activated deduction does not affect other employees); then recalculate.
3) The deduction is invalid based on the Start and/or End Dates designated in the Deduction File. To correct this error, verify the Start and/or End Dates are valid for the deduction in the Deduction File (and verify the updated deduction does not affect other employees); then recalculate.
Deduction/Tax Adjustment for Expired or Inactive Employee Deduction (Employer Share)
The error message indicates that the deduction/tax adjustment made for the specified employee and deduction is not included in the payroll calculation because of one of the following reasons:
1) The deduction is invalid based on the Start and/or End Dates designated for the employee in the Employee File. To correct this error, verify the Start and/or End Dates are valid for the employer's share on the Deductions screen in the Employee File for the specified employee and deduction; then recalculate.
2) The deduction is set as inactive in the Deduction File. To correct this error, select the Active field for the deduction in the Deduction File (and verify the activated deduction does not affect other employees); then recalculate.
3) The deduction is invalid based on the Start and/or End Dates designated in the Deduction File. To correct this error, verify the Start and/or End Dates are valid for the deduction in the Deduction File (and verify the updated deduction does not affect other employees); then recalculate.
Deduction/Tax Adjustment for Expired or Inactive Employee Deduction (Gross)
The error message indicates that the deduction/tax adjustment made for the specified employee and deduction is not included in the payroll calculation because of one of the following reasons:
1) The deduction is invalid based on the Start and/or End Dates designated for the employee in the Employee File. To correct this error, verify the Start and/or End Dates are valid for the employee's or employer's share (one of the shares must be valid) on the Deductions screen in the Employee File for the specified employee and deduction; then recalculate.
2) The deduction is set as inactive in the Deduction File. To correct this error, select the Active field for the deduction in the Deduction File (and verify the activated deduction does not affect other employees); then recalculate.
3) The deduction is invalid based on the Start and/or End Dates designated in the Deduction File. To correct this error, verify the Start and/or End Dates are valid for the deduction in the Deduction File (and verify the updated deduction does not affect other employees); then recalculate.
Deduction/Tax Adjustment Not Calculated
The error message indicates that the deduction/tax adjustment made for the specified employee and deduction is not included in the payroll calculation because the employer share of the deduction is inactive for the employee. To correct this error, activate the employer's share on the Deductions screen in the Employee File for the specified employee and deduction; then recalculate.
Deduction/Tax is Being Processed but the Expense Payroll Reversal is Not Being Included.
The informational message indicates the specified deduction or tax is being processed (calculated and paid) for the employee, and although it was previously expensed and has amounts remaining to be paid, the applicable expensed pay period was not selected in the Expensed Payroll Check Dates to Include List on the Regular Options screen within the Calculate Payroll option. Verify if an expensed pay period needs to be selected, and if so, select the applicable record in the Expensed Payroll Check Dates to Include List on the Regular Options screen for the payroll calculation batch, and then recalculate.
Employee Does Not Have Contract in Employee File - Entry for Pay Code ID C01 in Batch DESCRIPTION Not Calculated
The error message indicates an entry was made in the Pay Period Entries batch for a contract (for example, to pay off a contract) and the entry is not being calculated due to one of the following reasons: 1) the contract is not set up in the Employee File for the specified employee; 2) the contract is not set up in the Employee File for the specified year for the employee; or 3) the contract balance in the Employee File is zero for the employee. To correct this error, add the contract for the applicable year for the employee on the Wages screen in the Employee File, or update the contract to have a balance, and then recalculate.
Employee is Being Paid from Pay Code ID C01 but the Expense Payroll Reversal is Not Being Included.
The informational message indicates the employee is being paid using a pay code that was previously expensed and has amounts remaining to be paid, and the applicable expensed pay period was not selected in the Expensed Payroll Check Dates to Include List on the Regular Options screen within the Calculate Payroll option. Typically, the applicable expensed pay period should be selected when paying the employee using the same pay code which has a remaining amount previously expensed. Verify if an expensed pay period needs to be selected, and if so, select the applicable record in the Expensed Payroll Check Dates to Include List on the Regular Options screen for the payroll calculation batch, and then recalculate.
Error Calculating Deduction Due to Invalid Birth Date
The error message indicates the calculated age for the employee for the specified deduction is invalid due to the Birth Date field in the Employee File being blank or having an incorrect date (age must be 99 or less). To correct this error, enter the birthday for the employee in the Birth Date field on the Employment screen in the Employee File (or verify and edit the birthday) and then recalculate.
Error in Contract Balance or Remaining Payments for Pay Code ID C01
The error message appears when expensing a payroll (or reverse GAAP expensing, if applicable), paying off contracts, or calculating a payroll purchase order, and the pay rate for the specified pay code (contract) multiplied by the number of payments calculated do not equal the contract balance. Typically, the error appears if the remaining payments specified for the pay code (contract) is 255 or higher. To correct this error, make the necessary changes to the contract balance and/or remaining payments for the contract for the employee on the Wages screen in the Employee File, and then recalculate.
Exclude After Date in Deduction File is More Than 11 Months Old
The informational message indicates the specified deduction is defined in the Deduction File to be excluded from expensed payrolls after a designated date, and that date is more than 11 months old. Verify the Exclude After Date field is correct in the Deduction File for the deduction, and make changes if needed; then recalculate if applicable.
Expense Account Splits Do Not Match Dollar Amount for Entry Made for Pay Code ID PAYCODE1 in Batch DESCRIPTION
The error message indicates the entry (in Pay Period Entries or Employee Absences) for the specified pay code is being expensed incorrectly (expense entries do not equal the total amount of the entry). To correct this error, contact Customer Support for assistance.
Expensed Deduction/Tax Will Be Reversed but Deduction/Tax is Not Being Processed.
The informational message indicates the expensed amounts for the specified deduction or tax are being calculated (reversed) for the employee (because an expensed pay period was selected in the Expensed Payroll Check Dates to Include List on the Regular Options screen within the Calculate Payroll option), but the deduction or tax is not being processed (calculated and paid) for the employee. Possible reasons for this message include: 1) the applicable pay group or pay period batch is not selected so the employee is not getting paid and thus the deduction or tax is not being processed (calculated and paid); 2) there is a deduction/tax adjustment for the deduction or tax causing it to not be processed; or 3) the setup for the deduction for the employee on the Deductions screen in the Employee File (or the tax on the Taxes screen, if applicable) has changed causing it to not be processed. Verify the information for the employee, and if needed, make the necessary changes and then recalculate.
Expensed Wages Error. Please Contact Customer Support.
The error message indicates there was a remaining balance that had been expensed for a pay code for the specified employee. To correct this error, contact Customer Support for assistance.
Expensed Wages for Pay Code ID C01 Will Be Reversed but Employee is Not Getting Paid from This Pay Code.
The informational message indicates the expensed amounts for the pay code are being calculated (reversed) for the employee (because an expensed pay period was selected in the Expensed Payroll Check Dates to Include List on the Regular Options screen within the Calculate Payroll option), but the employee is not getting paid with that pay code. Typically, the message appears if the applicable pay group for the employee's pay code is not selected or the applicable pay period batch containing an entry for the employee's pay code is not selected. Verify if the applicable pay group or pay period batch needs to be selected, and if so, select the applicable record in the Pay Groups to Include List or the Pay Period Batches to Include List on the Regular Options screen for the payroll calculation batch, and then recalculate.
FIT Gross (123.45) Does Not Equal SIT Gross (543.21)
The informational message indicates that the gross for FIT and SIT are not equal. If the gross for both taxes should be the same for the specified employee, verify the following: 1) both taxes are selected on the Taxes screen in the Employee File; and 2) the cross references are selected correctly for both taxes for the employee’s deductions (on the Deductions screen in the Employee File) and for the employee’s wages (on the Wages screen in the Employee File and in the data entry batch if a unit employee); then recalculate. This message will not appear for Kansas school districts or school districts in other states without SIT set up.
Note: This message also appears if the FIT tax is inactive in the Tax File, but is still marked as Active for an employee on the Taxes screen in the Employee File.
General Ledger Distribution Error. Please Contact Customer Support.
The error message indicates the General Ledger entries for the payroll calculation batch do not match the totals. To correct this error, contact Customer Support for assistance.
Inactive Chart of Account Number ##### (with ##### being the account number that is inactive)
The error message indicates the specified account number is inactive in the Chart of Accounts File. To correct this error, select the Active field for the account number in the Chart of Accounts File, and then recalculate.
Individual Bank Account Deduction Adjusted to Include Amount Due of 123.45
The informational message indicates the specified deduction defined with Individual Bank Account Deduction as the Deduction Type for the employee had an amount due (as indicated in the Amount Due field on the Deductions screen in the Employee File) and the amount will be processed during this payroll batch.
Individual Bank Account Deduction Adjustment - Funds Will Be Withdrawn From Employee Account
The informational message indicates the specified payee check for a deduction defined with Individual Bank Account Deduction as the Deduction Type had a negative amount (due to a Deduction/Tax Adjustment entry) and the withdrawal will be processed during this payroll batch.
Invalid Date Sequence for Pay Code ID PAYCODE1 in Batch DESCRIPTION
The error message indicates that the specified employee has multiple entries in the specified data entry batch with date sequences that are not in sequential order. To resolve this error, change the date sequences of the entries for the specified employee to be 1, 2, 3, and so on, and then recalculate.
Invalid Date Sequence on Deduction/Tax Adjustment Entry
The error message indicates that a deduction/tax adjustment entry for the specified employee and deduction or tax was entered with an invalid date sequence. To correct this error, edit the deduction/tax adjustment entry so it includes a valid date sequence and then recalculate.
Invalid Rate Table Description on Multiplier Percent Type Deduction
The error message indicates that one or more rates set up for the specified deduction contain invalid Rate Descriptions. Deductions defined with a Rate Type of Multiplier Percent must have a rate called "Multiplier Rate" as the Rate Description with the applicable multiplier for the wages entered in the Employee Rate or Employer Rate field, and the rates for the various ages using the following specific wording: "Under" at the beginning of the Rate Description in the first age bracket, "Older" at the end of the Rate Description in the last age bracket, and the numbers of the ages at the beginning and end of the Rate Descriptions for the remaining age brackets. For example, use rate descriptions of "Under 25", "25 through 39", "40 through 69", and "70 and Older" for the various ages. To correct this error, review the Rate Table in the Deduction File for the deduction and change the descriptions for the rates as needed (or add new rates using the appropriate descriptions, if needed) and then recalculate.
Invalid Tax Pay Periods Per Year on Employment Screen of Employee File
The error message indicates that the Tax Pay Periods Per Year field on the Employment screen in the Employee File is blank or 0 for the specified employee. To correct this error, complete the Tax Pay Periods Per Year field for the employee, and then recalculate.
Lower Limit Reached for Calendar Year
Message could include Fiscal Year, Month, Quarter, or Payroll in place of Calendar Year, if applicable. The informational message indicates the specified deduction was set up with a lower limit in the Deduction File and that limit has been met for the specified employee.
Missing Bank ID on Direct Deposit Item
The error message indicates the specified employee is missing the bank information on a direct deposit item. To correct this error, complete the Direct Deposit Bank ID field on the Direct Deposit screen in the Employee File for all the direct deposit items for the employee and then recalculate.
Missing Benefits Payable Mask in Payroll System File
The error message indicates the benefits payable mask is missing. To correct the error, enter the appropriate benefits payable mask in the Benefits Payable field in the Payroll System File and then recalculate.
Missing Birth Date for Password Protected Direct Deposit Stub
The informational message indicates the password-protected direct deposit stubs use the birth date in the password format and the particular employee does not have a birth date entered in the Employee File. To avoid issues with the employee being able to open his/her direct deposit stub, enter the employee's birth date in the Birth Date field on the Employment screen in the Employee File and then recalculate.
Missing Expense Account for Pay Code ID C01 for 2013 Fiscal Year End
The error message indicates that an expense account number was not entered for the particular year's pay code for the specified employee. To correct this error, enter the appropriate expense account number(s) for the applicable pay code for the employee (on the Wages screen in Employee File), verify that the percentages total 100%, and then recalculate.
Missing Expense Account for Pay Code ID PAYCODE1 in Batch DESCRIPTION
The error message indicates there is an entry without the expense account(s) in the batch of pay period entries for the specified employee and pay code (excluding Payment In Kind pay codes). To correct the error, edit the entry in the pay period entries batch and complete the Expense Accounts List; then recalculate.
Missing Expense Mask in Deduction File
The error message indicates the mask for the expense account is missing for the specified deduction. To correct the error, enter the mask for the expense account for the deduction in the Expense Mask field in the Deduction File and then recalculate. Otherwise, if the deduction should not be expensed (should be paid only by the employee), update the Deductions screen in the Employee File for the specified employee so that the deduction is set up only for the Employee share (and not the Employer share).
Missing Expense Mask in Tax File
The error message indicates the mask for the expense account is missing for the specified tax. To correct the error, enter the mask for the expense account for the tax in the Expense Mask field in the Tax File and then recalculate.
Missing Individual Bank Account Information
The error message indicates the bank account information is missing for the specified deduction and employee. To correct the error, enter the bank account information for the deduction on the Deductions screen in the Employee File for the specified employee, and then recalculate.
Missing Pay Code ID in Batch DESCRIPTION
The error message indicates there is an entry without a pay code entered in the Pay Code ID field in the specified batch of pay period entries for the designated employee. To correct the error, edit the entry in the pay period entries batch and complete the Pay Code ID field. Important: If this error occurs, the system does not complete all the calculations for the payroll, and so be sure to recalculate the entire Calculate Payroll batch after fixing this error.
Missing Payables Mask in Tax File
The error message indicates the mask for the payables account is missing for the specified tax. To correct the error, enter the mask for the payables account for the tax in the Payables Mask field in the Tax File and then recalculate.
Missing Payroll Purchase Order Vendor in Payroll System File
The error message indicates a vendor is not specified as the Payroll Purchase Order Vendor. To correct this error, complete the Payroll Purchase Order Vendor field in the Payroll System File and then recalculate.
Missing Primary Pay Code or Override GL Numbers Cross Reference
The error message indicates that the system does not know what account number(s) to use to expense the specified deduction or tax for the particular employee. To correct this error, either: 1) select one of the employee’s wages as the Primary Pay Code on the Wages screen in the Employee File (and verify the pay code has an expense account (and percentage) entered), and then recalculate; or 2) set up an OVERRIDEGL pay code on the Wages screen in the Employee File by entering the appropriate expense account numbers to use, cross reference it to the specified deduction or tax, and then recalculate.
Missing Salaries Payables Mask in Payroll System File
The error message indicates the salaries payable mask is missing. To correct the error, enter the appropriate salaries payable mask in the Salaries Payable field in the Payroll System File and then recalculate.
Missing Social Security Number for Password Protected Direct Deposit Stub
The informational message indicates the password-protected direct deposit stubs use the social security number in the password format and the particular employee does not have a social security number entered in the Employee File. To avoid issues with the employee being able to open his/her direct deposit stub, enter the employee's social security number in the Social Security Number (Federal ID) field on the Employment screen in the Employee File and then recalculate.
More Expensed Wages for Pay Code C01 are Being Reversed than Being Paid for This Pay Code.
The informational message indicates that the expensed amounts for the pay code being calculated (reversed) for the employee are greater than what the employee is getting paid with that pay code. Typically, the message appears if more than one expensed pay period was selected in the Expensed Payroll Check Dates to Include List on the Regular Options screen within the Calculate Payroll option. View the expensed pay periods selected in the Expensed Payroll Check Dates to Include List on the Regular Options screen for the payroll calculation batch and make sure only one expensed pay period is selected; then recalculate.
Multiple Deduction/Tax Adjustments Calculated for the Same Deduction/Tax
The error message indicates that there are two or more deduction/tax adjustment entries for the specified employee in multiple batches for the same check sequence or date sequence for the same deduction or tax. To correct this error, either: 1) combine the separate deduction/tax adjustment entries from the different batches into only one entry (delete the other entries from the different batches) and then recalculate; or 2) if there really should be multiple deduction/tax adjustment entries but they should be included on separate payroll calculations, then unselect the appropriate deduction/tax adjustment batch(es) on the Calculate Payroll screen and recalculate.
Negative Employee Check -123.45 - Verify Employee Pay and Deduction Amounts
The error message indicates the calculated check for the specified employee is a negative amount (amount displayed in message). The error is caused by one of the following reasons:
1) The employee’s deductions total more than his/her gross earnings. To correct this error, change the necessary deductions on the Deductions screen in the Employee File for the employee in order to make the net check positive and then recalculate.
Note: If there is a deduction/tax adjustment for the employee, also verify the deduction/tax adjustment entry, and if needed, make the necessary corrections to that entry.
2) The earnings were entered incorrectly for the employee (for example, if unit employee, the entry made in Pay Period Entries was entered incorrectly). To resolve this error, correct the earnings amount for this employee—either correct their entry in Pay Period Entries (or Time Cards or Employee Absences) or correct their contract amount on the Wages screen in the Employee File—and then recalculate.
Negative Employee Check - Consider Separating Negative Entry Into Multiple Check/Date Sequences
The informational message indicates a check/date sequence for the specified employee is a negative amount due to an absence entry deducting from the employee's wages (when paying off contracts and combining employee checks). If desired, edit the absence entry to split out the amount of the deduction in the employee's wages into multiple entries for the various check/date sequences in order to eliminate the negative one.
Negative Individual Bank Account Deduction Payee Check Will Not Be Printed
The informational message indicates the specified payee check for a deduction defined with Individual Bank Account Deduction as the Deduction Type had a negative amount (due to a negative rate or amount due) and so will not be printed (processed) during this payroll batch.
Negative Payee Check Will Not Be Printed -123.45
The informational message indicates the specified payee check had a negative amount (due to adjustments) and so will not be printed during this payroll batch.
The informational message indicates that there were not any employees calculated in the payroll batch (for example, if no pay groups or batches were selected).
Not a Valid State Income Tax. Please Contact Customer Support.
The error message indicates the specified state income tax does not have the current tax table defined for use within the School Accounting System; to correct the error, contact Customer Support for assistance.
Pay Code ID CONTRACT2 Amount in Batch DESCRIPTION Adjusted to Match Contract in Employee File
The informational message indicates an entry was made in the Pay Period Entries batch for the specified contract (for example, to pay off a contract) and the amount of the entry is different (more) than the contract balance (as specified on the Wages screen in the Employee File) and so an adjustment was made to the entry to make it equal to the contract balance of the contract. If needed, update the contract on the Wages screen in the Employee File, and then recalculate.
Pay Code ID PAYCODE1 Not in Employee File
The error message appears when expensing a payroll and the specified pay code is used in a Pay Period Entries or Employee Absence entry for the employee, but is not entered on the Wages screen in the Employee File for that employee. To correct the error, add the specified pay code to the Wages screen in the Employee File and then recalculate.
PAYGROUP1 Pay Group ID selected multiple times for Payroll Check Date 06/30/2022
The error message appears when expensing a payroll and the specified pay group is selected multiple times for the designated check date (date sequence). To correct the error, select the entry of the pay period for the designated check date (date sequence) on the Expense Payroll Options screen for the payroll calculation batch and then unselect the duplicate pay group selections so that the pay group is selected only one time; and then recalculate.
Payroll Calculation Batch Already Posted - Contact Customer Support
The error message indicates the payroll calculation batch has already been posted, which typically would not be the case. To correct this error, contact Customer Support for assistance.
Payroll Calculation Completed 01/20/2013 9:51:11 AM
The informational message indicates that the system completed the calculation for the payroll batch and displays the date and time it was completed. Always verify that the calculation was completed before continuing with the check cycle.
Payroll Calculation Started 01/20/2013 9:48:11 AM
The informational message indicates the date and time the system started the calculation for the payroll batch.
Payroll Check Date 08/01/2020 on Expense Payroll Options tab in Calculate Payroll has No Entries
The informational message indicates the specified pay period to expense is listed on the Expense Payroll Options screen of the Calculate Payroll option but does not contain any entries to expense.
Payroll Out of Balance - Correct Other Payroll Errors
The error message indicates the entries for the payroll calculation batch are not in balance. More than likely, if this error message appears, there will also be other errors and once the other errors are corrected, this error will automatically be resolved.
Payroll Out of Balance Due to Cash Account Being Used for Payables or Expense Account (Mask)
The error message indicates the entries for the payroll calculation batch are not in balance. The error is caused by one of the following reasons:
1) The cash account is being used as the expense account (mask) for a deduction or tax. To correct the error, change the mask for the expense account in the Expense Mask field for the applicable deduction (in the Deduction File) or tax (in the Tax File), and then recalculate.
2) The cash account is being used as the payables account (mask) for a deduction or tax. To correct this error, change the mask for the payables account in the Payables Mask field for the applicable deduction (in the Deduction File) or tax (in the Tax File), and then recalculate.
Pending Federal W4 change for Format Year YYYY
The informational message indicates the specified employee submitted a new federal W4 form via Web Link for the specified year that has not yet been processed. If desired, to view and process the changes, complete the Process Employee Personal Changes option from within the Employee File.
Percent of Deductions for Employee's Wage Does Not Equal 100 for Fiscal Year End YYYY
The informational message indicates the specified employee has wages defined in the Employee File for the designated fiscal year end with the Percent of Deductions field completed but the total for all the active pay codes for the employee does not equal 100%; verify the Percent of Deductions field for all the wages for the specified fiscal year end for the employee on the Wages screen in the Employee File, and then recalculate if needed.
The informational message indicates the specified employee was recalculated.
Same Contract Being Paid for Two Fiscal Years for Pay Code ID PAYCODE1
The informational message appears if a contract is being paid to an employee from two different fiscal years (the contract is set up on the Wages screen in the Employee File for two different fiscal years with amounts in the Contract Balance fields for both contracts). Verify the employee actually should be paid from the contract for both fiscal years; if the contract should only be paid from one year, complete the Start Date field for the contract that should not yet be paid by entering an applicable future date as to when it should be paid, and then recalculate.
SIT Gross (200.00) Does Not Equal FIT Gross (543.21) Plus Retirement (123.00)
This informational message is applicable for Kansas school districts only. The message indicates that the gross for FIT plus the amount the employee paid for retirement (if any) does not equal the gross for SIT (since the Kansas retirement deduction is pre-tax for FIT only). If the gross for FIT should be the same as the gross for SIT less the amount the employee paid for retirement (if any) verify the following: 1) both taxes are selected on the Taxes screen in the Employee File, and 2) the cross references are selected correctly for both taxes for the employee’s deductions (on the Deductions screen in the Employee File) and for the employee’s wages (on the Wages screen in the Employee File and in the data entry batch if a unit employee); then recalculate.
Note: This message also appears if the FIT tax is inactive in the Tax File, but is still marked as Active for an employee on the Taxes screen in the Employee File.
The 2018 Rates Were Copied to 2019 as the Tax Tables for TAX1 for 2019 Were Not Found - Verify Tax Rates in Tax File
The informational message indicates the specified tax rate was not found for the specified year, and so the rate for the previous year was copied.
The informational message indicates that the gender is not designated in the Employee File for the specified employee.
Upper Limit Exceeded for Calendar Year
Message could include Fiscal Year, Month, Quarter, or Payroll in place of Calendar Year, if applicable. The informational message indicates one of the following: 1) the specified deduction was set up with an upper limit in the Deduction File and that limit has been met for the specified employee; or 2) the specified tax for the employee has reached its limit as designated in the Tax File (applicable for Calendar Year or Fiscal Year only).