From the Human Resources screen, select the Maintenance menu, Positions or Trainings, and then Buildings/Rooms.
At the Buildings/Rooms screen, click the New Record button.
Note: For any field equipped with the repeat function, click the Repeat button or press the Ctrl+R keys to repeat the previous entry for the specified field. The repeat function is only available after your initial entry.
Enter a unique ID for the building in the Building ID field. The ID can be alphanumeric and up to 10 characters long (no spaces). If adding a new room for an existing building and the ID is not known, click the down-arrow button or the Find button to select the correct one.
Note: If adding a new building, to have the system automatically assign the ID using the first 10 characters (letters and numbers only) of the description, leave the ID field blank; once the record is saved, the ID will be assigned.
If adding a new building, enter the ID of the site to which the building is tied in the Site ID field. If the ID is not known, click the down-arrow button to select the correct one, or press the Ctrl+F keys to access the search feature. If adding a new room for an existing building, the site to which the building is tied will appear.
If adding a new building, enter the description for the new building in the Building Description field. The description can be up to 40 characters long. If adding a new room for an existing building, the description for the specified building will appear in the Building Description field.
To add a room to the specified building, complete the following:
In the blank line (indicated with an asterisk) at the bottom of the Rooms List, enter the ID of the new room in the Room ID field. The ID can be alphanumeric and up to 10 characters long (no spaces).
Note: To have the system automatically assign the ID using the first 10 characters (letters and numbers only) of the description, leave the ID field blank; once the record is saved, the ID will be assigned. The Room ID must be unique and cannot be used more than once or with multiple buildings.
Enter the description for the new room in the Room Description field. The description can be up to 40 characters long.
If applicable, repeat these steps until all the rooms have been added for the specified building.
Click the Save button.