From the Negotiations screen, select the Options menu and then Create Payroll Wages for New Year.
At the Create Payroll Wages for New Year screen, enter the 4-digit year of the ending fiscal year date for which to create the new wages in the New Fiscal Year End field. For example, if creating wages for the 2024-2025 fiscal year, enter 2025 in this field.
Enter the type of action to complete (Copy Previous Year Wages, Create Blank Wages, or Delete New Fiscal Year Wages) in the Wages field, or click the down-arrow button to select the correct one. To create wages with the previous year’s amounts, enter Copy Previous Year Wages. To create wages with zero amounts, enter Create Blank Wages. To delete wages for a new fiscal year that were created in error (only those wages that have not been used will be deleted), enter Delete New Fiscal Year Wages. Typically, Create Blank Wages is used for purposes of creating wages in Negotiations.
If wages already exist for the specified year, select the Overwrite Existing Wages field to replace the existing wages with the newly created wages. A checkmark will appear in the box if the field is selected.
Note: The Overwrite Existing Wages field is disabled and not applicable if Delete New Fiscal Year Wages is specified in the Wages field.
If desired, enter the date on which the contract pay codes to be created for the new year should start to be paid in the Start Date field; otherwise, leave the Start Date field blank to use the same Start Date as the previous year’s wages except with the year incremented. If applicable, use the mm/dd/yyyy format or click the down-arrow button to select the desired date.
Note: The Start Date field is disabled and not applicable if Delete New Fiscal Year Wages is specified in the Wages field.
Select the Increment Step field to automatically increment the step of each employee when creating the new wages. For example, if the employee’s wage is currently at Step 3, the new wage would be created at Step 4. A checkmark will appear in the box if the field is selected. This field is selected by default.
Note: The Increment Step field is disabled and not applicable if Delete New Fiscal Year Wages is specified in the Wages field.
In the Retain Previous Year Values section, select which fields of information to copy to the new wages:
Select the Additional Days field to copy the information entered for employees in the Additional Days field (applicable for contract pay codes only) on the Wages screen in the Employee File to the new wages. A checkmark will appear in the box if the field is selected. The field is selected by default.
Tip: The information entered in the Regular Days field (applicable for contract pay codes only) will automatically be copied across to the new wages.
Select the Additional Dollars field to copy the information entered for employees in the Additional Dollars field on the Wages screen in the Employee File to the new wages. A checkmark will appear in the box if the field is selected. The field is selected by default.
Select the Additional Degree Hours field to copy the information entered for employees in the Additional Degree Hours field on the Wages screen in the Employee File to the new wages. A checkmark will appear in the box if the field is selected. The field is selected by default.
Select the Additional Percent field to copy the information entered for employees in the Additional Percent field on the Wages screen in the Employee File to the new wages. A checkmark will appear in the box if the field is selected. The field is selected by default.
Note: The fields in the Retain Previous Year Values section are disabled and not applicable if Delete New Fiscal Year Wages is specified in the Wages field.
All the pay groups appear in the Pay Group Selection List. Specify which pay groups to include when creating (or deleting) the new wages by clicking the box for the Selected column to the left of the desired pay group. A checkmark will appear in the box if the pay group is selected. To select all the pay groups listed on the screen, click the Select All button located above the Pay Group Selection List. If desired, change the filters to modify the pay groups displayed here.
All the active pay codes appear in the Pay Code Selection List. Specify which pay codes to create (or delete) for the new fiscal year by clicking the box for the Selected column to the left of the desired pay code. A checkmark will appear in the box if the pay code is selected. To select all the pay codes listed on the screen, click the Select All button located above the Pay Code Selection List. If desired, change the filters to modify the pay codes displayed here.
Click the Execute button.
Note: If the Overwrite Existing Wages field was selected and there are employees with contracts for the specified year with the Contract Balance not equal to the Total Contract amounts and the Total Payments is greater than zero (0), a message will appear stating the process cannot continue; click Yes to view the employees with those contracts. If needed, contact Customer Support for assistance with overwriting the wages.
After the process is completed, the system will display a message in the status bar.