Steps
to Print a ReportFrom within the desired batch of cash receipts, select the Options menu and then Select Receivables for Processing.
Note: The Select Receivables for Processing option is disabled if accessed from within a cash receipt batch defined as recurring (the Recurring Entries field is selected for the batch) or used for entering receivables (the Create Receivables field is selected for the batch). If the Select Receivables for Processing option is selected and there are not any entries to process, a message will appear stating there are no receivable entries to select.
The Select Receivables for Processing screen will appear listing all the outstanding receivables (those that have a balance remaining).
Select the receivable detail line items to bring into the batch:
To select a receivable detail line item, click the box in the Selected column for the desired receivable line. A checkmark will appear in the box if a detail line item is selected.
To select all the detail line items on a particular cash receipt (based on the cash receipt number or cash receipt key), click the box in the Selected column for the subtotal line for the desired cash receipt number or cash receipt key. If selected, a checkmark will appear in the box for the cash receipt number or cash receipt key subtotal line and for all the detail line items for the particular cash receipt.
To select all the detail line items for all receivables (cash receipts) displayed on the screen, click the box in the Selected column for the Grand Total line. If selected, a checkmark will appear in the box for the Grand Total line and for all the detail line items for all receivables (and cash receipts) on the screen.
Note: After a receivable detail line item has been selected, the amount of the selected line item will be added to the necessary subtotal lines, such as for the cash receipt number or cash receipt key, and the Grand Total line.
After all the desired receivable detail line items have been selected, click the Execute button.
The selected receivables will be brought into the batch as cash receipts.
If needed, make any changes to the cash receipts.
Note: The Chart of Account Number and Receivable Account Number fields will be disabled and cannot be changed for the cash receipts (receivable detail line items). The Cash Receipt Detail Amount field can be edited if the full outstanding amount was not received, but the amount cannot be greater (or less, if negative) than the total outstanding balance for the receivable detail line item.
Tip: If a receivable detail line item that was brought into the batch is deleted from within the batch, it will go back to being unprocessed and will display again when completing the Select Receivables for Processing option in the future; if the entry should not ever be processed, complete the Cancel Outstanding Receivables option to remove the receivable detail line item so it no longer appears as unprocessed.
Once all the desired receivables have been brought in as cash receipts, print a listing and post the batch.
Tip: Print a Cash Receipt Listing from the Reports menu to view a listing of all the cash receipts in the selected batch. Print the Cash Receipt Form from the Reports menu to print an actual receipt form for a cash receipt. If needed, print the Receivables Report from the Reports menu to view a listing of the receivable entries, including those that are outstanding and those that have been fully received.
Note: When posting the cash receipts brought into the batch using the Select Receivables for Processing option, the receivable accounts (as entered in the Receivable Account Number field) will be credited and the cash accounts (as entered in the Cash Account Number field) will be debited.