1099 Name Format Field

If applicable, enter the format of the fields to print as the recipient name on the 1099 form in this field, or click the down-arrow button to select the correct one. The format designates which fields (from the Vendor File) to print as the name on the 1099 and if there will be a second name for "Doing Business As" (those with DBA included in the format name) that will print as the second line of the recipient name. The available formats are: Additional Recipient Name DBA First Middle Last Suffix, Additional Recipient Name DBA Legal Business Name, First Middle Last Suffix, First Middle Last Suffix DBA Additional Recipient Name, First Middle Last Suffix DBA Legal Business Name, Legal Business Name, Legal Business Name DBA Additional Recipient Name, or Legal Business Name DBA First Middle Last Suffix.

Note: If this field is left blank and a 1099 is generated for the vendor for a particular calendar year, the format of Legal Business Name will be used if Employer Identification Number is specified as the Federal ID Type, or the format of First Middle Last Suffix will be used for all other Federal ID Types. Also, if the Federal ID Type field is completed and the Accumulate 1099 Amount field is selected, the default format will appear, but can be changed (Legal Business Name will be the default if Employer Identification Number is specified as the Federal ID Type, or else First Middle Last Suffix will be the default for all other Federal ID Types).

Tip: If unsure of the format to use for a vendor, refer to the Federal ID field; if the number entered is a Social Security Number, Adoption Taxpayer Identification Number, or Individual Taxpayer Identification Number, then the 1099 should be issued to the individual (the person's name should print first, and if applicable, an additional name as entered in the Legal Business Name or Additional Recipient Name field should print on the second line for "Doing Business As"), or if the number is an Employer Identification Number, then the 1099 should be issued to the company (the company's name as entered in the Legal Business Name or Additional Recipient Name field should print first).

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