Note: The following instructions are for reprinting direct deposit stubs in Accounts Payable after having a paper/printer jam. If a direct deposit stub is reprinted, the system automatically voids the first one that was written (printed). If desired, complete the Start Check Register Over option instead of reprinting direct deposit stubs to delete the direct deposit stubs so as to have the system think direct deposit stubs were not even printed.
From the Accounts Payable screen, select the Check Cycle menu and then Direct Deposit Stubs.
The Batch Search screen will appear.
Select the batch that contains the direct deposit stubs to be reprinted by double-clicking on the batch description.
A prompt will appear stating the direct deposit stubs have already been printed for this batch (stub numbers have been assigned) and reprinting with different numbers will void the originally printed stubs; click OK.
Enter the ID of the checking account for which to reprint direct deposit stubs in the Checking Account ID field, or click the down-arrow button to select the correct one.
Enter the stub number of the first direct deposit stub to reprint in the Starting Stub Number field, or click the Search button to view the last stub number used for the checking account and specify to use the next available number. The stub number can be up to 9 digits long.
Note: If using the Search button to view the last stub number, the next available stub number can be specified as follows: 1) double-click the Last Check Number column to use the next highest (greatest) direct deposit stub number on file in the system for the specified checking account; 2) double-click the Last Check Number in Batch column to use the next stub number from the last one used while printing direct deposit stubs within the batch for the specified checking account; or 3) double-click the Last Check Number Printed column to use the next stub number from the last one printed in the system in all but the current batch for the specified checking account.
The system will automatically display the last stub number to reprint in the Ending Check Number field, based on the total number of direct deposit stubs to be printed for the specified checking account. The stub number entered in this field cannot be changed, but will be updated automatically if additional selections are made in the Starting and Ending Vendor fields.
Click the down-arrow button for the Starting Vendor field to select the first vendor (and check sequence, if applicable) for whom to reprint a direct deposit stub.
Click the down-arrow button for the Ending Vendor field to select the last vendor (and check sequence, if applicable) for whom to reprint a direct deposit stub. Leave this field blank to reprint from the vendor specified in the Starting Vendor field to the last vendor (and check sequence) in the batch for the specified checking account.
Reprint the specified direct deposit stubs as desired:
To preview the direct deposit stubs on the screen, click the To Screen button. To then print the direct deposit stubs to the printer, click the Print button on the preview screen.
Note: If emailing direct deposit stubs, the direct deposits stubs for those vendors who will not be emailed appear in one preview screen and the direct deposit stubs for those vendors who will be emailed appear in another. If desired, only print a paper copy for the first set of direct deposit stubs for the vendors who will not have the stubs emailed, and then just close the preview screen for the second set of direct deposit stubs for those who will be emailed without printing to the printer if a paper copy is not wanted.
To print the direct deposit stubs directly to the printer, click the To Printer button.
If using a check-writing software, click the Check Writing Software button (displays in place of the To Screen button and To Printer button) to print the direct deposit stubs to a file to import into your check-writing software; when prompted, specify the correct path (drive and folders), edit the file name if needed, and then click the Save button.
Note: If applicable, the system will prompt multiple times to create separate files for the direct deposit stubs that will not be emailed (named "APDIRDEP") and the direct deposit stubs that will be emailed (named "APDIRDEPEMAIL"). If desired, import only the file named "APDIRDEP" into your check-writing software in order to print the paper stubs for those vendors who will not be emailed (do not import the file named "APDIRDEPEMAIL" if a paper copy is not wanted for those vendors who will be emailed).
Repeat Steps 5-10 until all the direct deposit stubs have been reprinted for all the checking accounts included in the batch.