Note: The following instructions are for reprinting checks in Accounts Payable after having a paper/printer jam. If a check is reprinted, the system automatically voids the first check that was written (printed). If desired, complete the Start Check Register Over option instead of reprinting checks to delete the checks so as to have the system think checks were not even printed.
From the Accounts Payable screen, select the Check Cycle menu and then Checks.
The Batch Search screen will appear.
Select the batch that contains the checks to be reprinted by double-clicking on the batch description.
A prompt will appear stating the checks have already been printed for this batch (check numbers have been assigned) and reprinting with different numbers will void the originally printed checks; click OK.
Enter the ID of the checking account for which to reprint checks in the Checking Account ID field, or click the down-arrow button to select the correct one.
Enter the check number of the first check to reprint in the Starting Check Number field, or click the Search button to view the last check number used for the checking account and specify to use the next available number. The check number can be up to 9 digits long.
Note: If using the Search button to view the last check number, the next available check number can be specified as follows: 1) double-click the Last Check Number column to use the next highest (greatest) check number on file in the system for the specified checking account; 2) double-click the Last Check Number in Batch column to use the next check number from the last one used while printing checks within the batch for the specified checking account (for example, use if had a paper/printer jam and needed to reprint checks starting with the next check number after the ones that were jammed); or 3) double-click the Last Check Number Printed column to use the next check number from the last one printed in the system in all but the current batch for the specified checking account (for example, use if had ordered and use new checks with a lower number than the greatest number on file in the system).
The system will automatically display the last check number to reprint in the Ending Check Number field, based on the total number of checks to be printed for the specified checking account. The check number entered in this field cannot be changed, but will be updated automatically if additional selections are made in the Starting and Ending Vendor fields.
Click the down-arrow button for the Starting Vendor field to select the first vendor (and check sequence, if applicable) for whom to reprint a check.
Click the down-arrow button for the Ending Vendor field to select the last vendor (and check sequence, if applicable) for whom to reprint a check. Leave this field blank to reprint from the vendor specified in the Starting Vendor field to the last vendor (and check sequence) in the batch for the specified checking account.
Reprint the specified checks as desired:
To preview the checks on the screen, click the To Screen button. To then print the checks to the printer, click the Print button on the preview screen.
To print the checks directly to the printer, click the To Printer button.
If using a check-writing software, click the Check Writing Software button (displays in place of the To Screen button and To Printer button) to print the checks to a file to import into your check-writing software; when prompted, specify the correct path (drive and folders), edit the file name if needed (will default to be named "APCHECK"), and then click the Save button.
Repeat Steps 5-10 until all the checks have been reprinted for all the checking accounts included in the batch.