From the Accounts Payable screen, select the Options menu and then Cancel Outstanding Purchase Orders.
The Cancel Outstanding Purchase Orders screen will appear listing all outstanding purchase orders. For each outstanding purchase order, the expected date, vendor ID, vendor name, purchase order number, and outstanding balance display.
Note: If a purchase order was previously expensed using the Expense Outstanding Payables option during the end of fiscal year process, a warning icon appears to the right of the purchase order number and indicates to complete manual journal entries in General Ledger because the expensing entries will not automatically be updated if the purchase order is cancelled.
If desired, to view only outstanding purchase orders with particular expected dates, enter the range of dates in the From and To fields. Use the mm/dd/yyyy format or click the down-arrow button to select the desired dates. Only the outstanding purchase orders with an expected date within the specified date range will then appear.
Select the outstanding purchase orders to cancel:
To select an individual purchase order, click the box in the Selected column for the desired purchase order. A checkmark will appear in the box if the purchase order is selected.
To select all purchase orders displayed on the screen, click the box in the Selected column for the Grand Total line. If selected, a checkmark will appear in the box for the Grand Total line and for all the purchase orders on the screen.
To select all purchase orders displayed for a particular expected date, click the box in the Selected column for the subtotal line for the desired date. If selected, a checkmark will appear in the box for the subtotal line for the particular date and for all the purchase orders with that date.
Note: After a purchase order has been selected, the amount of the selected purchase order will be added to the necessary subtotal lines for the expected date and the Grand Total.
After all the desired outstanding purchase orders have been selected, click the Execute button.
When prompted to continue cancelling the selected purchase orders, click Yes.