Submitting 1094-B and 1095-B Forms Electronically

Note:  Be sure the steps for generating and validating the 1095-B forms have been completed prior to submitting the 1094-B and 1095-B forms.

Steps to Generate and Validate 1095-B Forms

Tip:  Multiple submission files for the 1094-B and 1095-B forms can be pending (processing) with the Internal Revenue Service (IRS) at one time, if necessary.  

Note:  The Affordable Care Act (ACA) B Forms option is only enabled if a calendar year is defined within the Affordable Care Act (ACA) Reporting Setup option with  Self-insured (Fully Self-funded) specified in the Plan Type field and the Large Employer (or Small Employer Treated as Large) field not selected.

Note:  After clicking the button, the system checks the 1095s for errors before transmitting the information to the IRS.  If there are errors, a screen will appear listing the employees with errors; the errors must be resolved before the information can be submitted.  If applicable, fix the errors and then repeat the steps above in order to submit the information.

Tip:  The system sends the 1095-B forms for the applicable employees, along with the 1094-B form, to the IRS.  

Note:  Only the submissions for the selected calendar year appear in the IRS Submissions List.

Note:  The processing time for the submission may take anywhere from up to several hours to seven days.  In order to see a new alert, the Payroll screen must be refreshed by closing the screen and then re-opening it, or clicking the Refresh Screen icon in the lower right-hand corner of the Payroll screen.

Steps to Submit Corrected 1094-B and 1095-B Forms Electronically

Tip:  If desired, view the tutorial below demonstrating submitting the ACA 1094-B and 1095-B forms electronically.  In order to view the tutorial, you must have an active Internet connection, along with a sound card and speakers installed on your computer.

Submitting ACA 1094-B and 1095-B Forms Electronically Tutorial