Steps to Edit Employee W2sFrom the Payroll screen, select the Government Reporting menu and then Employee W2s.
The W2 Search screen will appear listing all the Calendar Year Ending Dates for which there is data. Double-click the Calendar Year Ending Date for the desired calendar year for which W2s to access.
A message may appear stating that there is a payroll calculation batch with a check date after the date the W2s were last generated; if the message appears, click Yes to continue regenerating the W2s if needed, or click No to open the W2s without regenerating.
Note: If the W2s are regenerated, any changes manually made to the W2s will be lost.
The Employee W2s screen will appear for the selected year.
Select the Options menu and then Find Duplicate Social Security Numbers.
The applicable results will display:
If there were no duplicates, a message will appear; click OK.
If there were duplicates, the Find Duplicate Social Security Numbers screen will appear listing the employees with W2s which have the same social security numbers. If desired, to print a listing of the duplicates, complete a print grid.
If duplicates were found, make the necessary corrections and regenerate the W2s, if needed.