From the General Ledger screen, select the Maintenance menu and then Chart of Accounts.
At the Chart of Accounts File Maintenance screen, select the Options menu and then Change Yearly Post Accounts.
Note: For any field equipped with the repeat function, click the Repeat button or press the Ctrl+R keys to repeat the previous entry for the specified field. The repeat function is only available after your initial entry.
Enter the existing account number defined as the Yearly Post Account for which to change for particular revenue or expenditure account numbers in the Old Yearly Post Account field. If the account number is not known, click the down-arrow button or the Find button to select the correct one.
Enter the desired balance sheet account number to use as the new post account for the yearly entries in the New Yearly Post Account field, or click the down-arrow button to select the correct one.
To have the Yearly Post Account change for the revenue and expenditure accounts for the entire history (all the balances for all the fiscal years), leave the Update Specific Years field unselected. To have the Yearly Post Account change for only a certain fiscal year coming forward, select the Update Specific Years field. A checkmark will appear in the box if the field is selected. Typically, if changing a Yearly Post Account for revenue and expenditure accounts in an Activity Fund, this field would be left unselected so that all the history will be updated with the change.
If the Update Specific Years field is selected, the Oldest Fiscal Year End to Update field will be enabled. Enter the ending year of the particular fiscal year for which to change the specified Yearly Post Account (and balances) for that year and coming forward in the Oldest Fiscal Year End to Update field, or click the down-arrow button to select the correct one.
All the revenue and expenditure accounts that have the account number entered in the Old Yearly Post Account field defined as the Yearly Post Account appear in the Chart of Account Numbers List. Select the revenue and expenditure accounts for which to change the Yearly Post Account by clicking the box for the Selected column to the left of the desired account number. A checkmark will appear in the box if the account number is selected. To select all the account numbers listed on the screen, click the Select All button located above the Chart of Account Numbers List. If desired, change the filters to modify the account numbers displayed here.
Click the Execute button to change the yearly post account as specified.
When prompted, click Yes to continue.