Data Field Search:
Click the down-arrow button, the Find button, or the Search button, whichever is applicable, to activate the search for the data field.
The search screen for the field will appear listing all the records within that particular file. The listing includes variable columns of information for each record, which can be used to narrow (or filter) the search.
To sort the records in ascending or descending order by a particular field (column), click on the column heading (label) for the desired field; an up or down arrow will appear to the right of the field indicating the order of the records (ascending or descending).
To advance to a specific record, click in a column to search and start keying the first few letters of the desired record. For example, if searching for a specific employee, click in the column for Last Name and then key the first few letters of the desired employee’s last name to advance to the first employee whose last name starts with those letters (i.e. SMI for SMITH).
To narrow (or filter) the records that display on the search screen, change the filters as desired.
If the desired record is displayed on the screen, double-click to select it and return to the previous data entry screen.
To add a new record to the specified file, click the New Record button and then follow the steps included in the Help File to add the new item.
To edit a record, select the record and then click the Edit Record button. Follow the steps included in the Help File to change the existing item.
Date Field Search:
Click the down-arrow button next to a date field to activate the search.
A calendar will display below the date field.
Locate the desired date, and then click on the date to select it. To change the month or year, click on the left- and right-arrow buttons until the desired month and year display.
To close the calendar without selecting a date, click on another field or on another place on the screen.